The benefits of document archiving
Any company, no matter its size, can benefit from document archiving. What is document archiving, you ask? It’s simply the process of storing digital or physical documents in a safe, secure location. While it may seem like an unessential expense, document archiving can actually save your company a lot of money – and headaches – down the line. Here’s how:
Avoid losing data
If older or confidential documents are stored in a central location, they’re less likely to get lost or damaged, making them more likely to stand the test of time. When it comes to safekeeping documents, archiving them in an off-site, secure location reduces the chances of losing them in a fire, flood or human error.
From client files to employee records, there is a lot of sensitive information that needs to be kept under lock and key. By storing documents in a central location, office managers can ensure that only the designated people have access to valuable information. This not only protects the confidentiality of the documents but it also helps to keep the office organised.
Organised and easy access
Imagine an office where documents are strewn about, crammed into filing cabinets, and stuffed into desk drawers. Chances are, it wouldn’t be a very efficient or productive workplace. Archiving helps keep documents organised and easy to access when you need them most, saving time and frustration.
Makes auditing simpler
If your business undergoes an audit, you’ll need to be able to produce a paper trail documenting your compliance with various regulations. A well-organised system of document archiving can help you do just that. Rather than letting important documents get lost in the shuffle, you can create a system that ensures that all of your office’s critical papers are properly filed away until you need them.
Frees up valuable office space
Is your office crammed full of boxes and files of old documents that you’re not sure what to do with? Archive them! Document archiving is the best way to free up valuable office space in no time. A cluttered work environment is proven to increase stress and reduce productivity. By storing documents off-site in a self storage unit or locker, you can declutter your office and create a calmer space for your employees to thrive.
There you have it, folks. So why not give document archiving a try? It just might be the answer to your office space woes. If you’re ready to take advantage of the benefits of document archiving, let StorageWise be your guide. Our secure storage facilities will keep your documents safe and sound for years to come while our easy-access system makes finding what you need a breeze. Happy archiving!